True Cost of Ownership Calculator
Stop comparing hourly rates. Start comparing total costs. This calculator reveals the hidden expenses of DIY virtual assistants that never appear on the invoice.
The Hidden Cost Equation:
Hourly Rate + Management Time + Error Rework + Coverage Gaps + Compliance Controls = True Cost
Reveal Hidden Costs
See the true cost of freelance VAs including management time, errors, and compliance burden.
Calculate Downtime Risk
Quantify the revenue impact when your VA is unavailable with no backup coverage.
Compare Solutions
See how managed teams with built-in backup eliminate hidden costs.
Make Informed Decisions
Move beyond hourly rates to understand total cost of ownership.
True Cost of Ownership Calculator
Reveal the hidden costs of DIY virtual assistants
The Equation: Hourly Rate + Management Time + Error Rework + Coverage Gaps + Compliance Controls = True Cost
VA Cost Inputs
What you pay your virtual assistant
What your time (or office manager's) is worth
Time spent supervising, training, checking work
Percentage of work requiring corrections
Sick days, vacations, turnover gaps (no backup)
HIPAA documentation, access reviews, training
Hidden Costs Revealed
Cost of Downtime
What happens when your VA is sick, on vacation, or quits without notice?
DIY VA Downtime Risk
$22,500
per year
VNRx Managed Team
$0
Team Lead steps in
Our 3-Tier Backup Model
Primary MVA → Backup MVA → Team Lead. Continuity-focused backup coverage model.
VNRx Managed Team vs. DIY
DIY Freelance VA
$107,820
True annual cost + downtime risk
VNRx Managed Team
Custom quote
All-inclusive, no hidden costs
* Calculations based on industry averages. Actual costs vary by practice.
Why Hidden Costs Matter
The advertised hourly rate is just the beginning. Here's what most practices don't account for until it's too late.
Management Overhead
Every hour you spend training, supervising, or checking your VA's work is an hour billed at your rate, not theirs. If you earn $150/hour and spend 5 hours/week managing your VA, that's $39,000/year in hidden management costs.
Error Rework
Untrained VAs make mistakes. Insurance denials, scheduling errors, and documentation gaps require correction. A 10% error rate means 10% of your VA's work needs to be redone, often by higher-paid staff.
Coverage Gaps
When your solo VA is sick, on vacation, or quits, who covers? Most practices scramble, losing productivity and revenue. Our calculator shows the dollar impact of those unplanned gaps.
Compliance Burden
HIPAA compliance isn't free. BAAs, training documentation, access audits, and policy maintenance take hours of your time. With a managed service, this is included, with a freelancer, it's on you.
Virtual Assistant Pricing FAQs
Common questions about medical virtual assistant costs and pricing
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